This website makes use of services provided
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When a viewer clicks on Register in
the top graphics bar, they are prompted to complete the Registration Form
and a Profile Form. Once completed, they are notified that an email is
being sent to the viewer to validate their email address. Only after the
registrant has clicked on the link presented to them in this email message,
thereby verifying their correct email address, will an “Approval
Request” email be sent to the website administrator email address.
In this email is a link that, upon being clicked, will take you to the
Registration Approval page. The Registration Approval page will display
each Username and Email Address for which there
is a pending approval. To obtain more details on who is requesting membership
approval, on the Registration Approval page, click on Username.
This will display the registrant's detailed profile. Alternatively, to
approve a registrant, log onto the website and go to Registration on
the bottom administrator menu bar and select Approve on
the drop-down list. This will display the Registration Approval page. If
you are asked to logon, use the website administrator logon Username and
Password. Upon being approved, the registrant is automatically emailed
notification that they are approved and can return to the website to logon.
If a registrant is disapproved, they are automatically notified of this
via email.
If a registrant is mistakenly approved, registrants can be deleted after you
have approved them by going to Registration on the bottom administrator
menu
bar and selecting Delete on the drop-down list. This will display
the Registration Data page, which displays a complete list of all approved registrants.
If you are asked to logon, use the website administrator logon Username and Password.
Start by selecting the registrant's username you wish to delete by clicking on
the checkbox on
the far right of their username,
then go to the “Select Action” listbox, click on the arrow on
the right and select Delete
Membership on
the
drop-down list. Now click on the Do It button to perform the
delete action. Registrants are not notified that they have been deleted, they
will simply be denied any
attempt to logon.
The Registration Form, Profile Form, and Members Directory layout can all be
managed by going to Registration on the bottom administrator
menu
bar and selecting Edit Forms on the drop-down list. This displays
the Registration Form Builder wizard. Clicking Next will step
you through each form where you can make corrections, additions, and changes.
The Registration System Configuration can be viewed and modified by going to Registration on
the bottom administrator menu
bar and selecting Configure on the drop-down list. This allows
you to choose the type of registration authentication used; change the name or
title that appears in registration confirmation emails sent to registrants; change
the website address included in registration confirmation emails; include or
exclude a Members Directory; include photos in the Members Directory; specify
the photo size; require whether registrants are to complete a Profile Form; and
add Surveys to the Registration Form. After any changes have been made, click
on Save at the bottom of the Registration System Configuation
page to
cause changes to become immediately effective.
To manually register someone, go to Members on the bottom administrator
menu
bar and select Create on the drop down list. Then complete the
Registration and Profile forms.
Any registered member can upload photos
to the photo section of the website. The maximum size of each photo is
50Kbytes. Members can also rate and comment on each photo without restriction.
All this is done in the upper menu bar Photos section of
the website.
To change who can comment or rate photos and
how photos are approved for display, go to Photos on the
bottom administrator menu
bar and select Configure Photo Center on the drop-down list.
Click on the bottom Save button to effect an immediate change.
In the event a photo album is configured
to require approval of each uploaded picture, the approval can be done
by going to Photos on the bottom administrator menu bar
and selecting Approve Photos on the drop-down list. Photos
can be uploaded, deleted, or moved to another album by going to Photos on
the bottom administrator menu
bar and selecting Upload photos or Delete photos on
the drop-down list.
New photo albums may be created by
going to Photos on the bottom administrator menu bar and
selecting Create Album on the drop-down list. Albums may
be renamed, deleted, or configured by going to Photos on
the bottom administrator menu
bar and selecting Rename album, Delete
Album,
or Configure album on the drop-down list and then scrolling down
to the
section
labeled “For more advanced control” where the Rename and Delete buttons
are located.
Members administration is intended to be functions
relevant to managing existing members and not new registrants although
some functions overlap and are duplicated on both drop-down lists.
Go to Members on the
bottom administrator menu bar and select Block, Unblock,
or Delete on the drop-down list to block, unblock, or delete
members. Blocked members will be prevented from logging on to the site
while their Registration and Profile data is retained in the system. Unblock
will allow previously blocked members to logon to the site. An alternate
method for managing members is to go to Members on the
bottom administrator menu bar and select Member List on
the drop-down list. Here you can select a member by clicking on the checkbox on
the far right of their username, then go to the “Select Action” textbox,
click on the arrow to the right and select an action to
perform on the drop-down list. Now click on the Do It button
to affect the desired action.
A complete list of all member usernames
and profiles can be viewed by going to Members on the bottom
administrator menu bar and selecting Profile on the drop-down
list.
To manually create a member, go to Members on
the bottom administrator menu bar and select Create on
the drop-down list. Then complete the Registration and Profile forms. The
member will be emailed a validation message to the email address you entered
for verification. The enclosed link in this email message will have to
be clicked for their username to be listed in the Registration System for
approval. You will then need to approve the new registrant by going to Registration on
the bottom administrator menu bar and selecting Approve on
the drop-down list. For a complete discription, see, “Registration & Approval
Process.”
The Files System supports multiple
folders and file types. Adobe Acrobat PDF files, Microsoft Word documents,
Excel spreadsheets, and Powerpoint presentations can all be uploaded to
the Files System. New folders, documents and spreadsheets can be created
directly in the Files System administrative window. Note that the Received,
Workgroups, and Contacts tabs in the Files System administrative window
are not utilized. Only someone with administrative privileges can upload,
add or delete files and folders, and create new documents and spreadsheets.
Members can only view and download files.
In the Files section, you can log into
the File System by clicking on Files on the top menu bar.
Then click on Menu in the top right corner of the Files
window and select Login on the drop-down list. You will
then be presented with a pop-up “Login to your Box” window
where you can enter the full administrator email address and password.
After a successful login, you can now click on Menu and
select Upload on the drop-down list to add new files to
the file system. To add files to a specific folder, navigate to the desired
folder first before uploading files.
New file folders may be created by
going to Files on the bottom administrator menu bar and
selecting Folder Create/Upload on
the drop-down list. To logon you will need to enter the full administrator
email address and password. On the “Home” tab you can upload
files and view how much space is being used in the Latest Box Info section.
The maximum space allowed is 1000 MB. On the “My Files” tab,
there is one master folder labeled Committee Files, which contains all
the sub folders found in the upper menu bar labeled “Files.” Clicking
on this folder will display all the main Committee folders. Here you can
click on the New Folder button to create additional folders.
You can click on each sub folder name to open them and create additional
nested folders in each sub folder without limit.
Members can be polled or surveyed on
any topic or subject matter. To create a poll or survey, go to Misc on
the bottom administrator menu
bar and select Poll or Survey from the drop-down
list. Once a poll or survey has been created, they can be copied and pasted into
forum posts or emails.
The registration system facilitates members
and club members. This site has one club, “Administrator.” Only members
of the Administrator club will see the Administrator menu bar and only they can
view the administrative web pages. To Add, List, Remove or Configure administrators,
go to Administrators on the bottom administrator
menu
bar and select Add, List, Remove,
or Configure on the drop-down list. In the Add or Remove window,
click on the checkbox to the far right of the username of the member you wish
to add or remove and then click on the Do It button. To change
how members can are added to the Administrator club, go to Administrators on
the bottom administrator menu
bar and select Configure on the drop-down list. After you make
the desired changes to this window, be sure to click on the Save button
to confirm your changes.
The best way to understand the Forums System is to liken it to television. With
TV, there are channels. With the Forums System, these are called categories.
On each channel there are TV shows. In each Forums System category there are
forums. For each TV show or forum, you can have topics of discussion. So, topics
would be arranged into forums which can then be organized by category or in other
words, specific subjects. You may not necessarily start off with any categories
and have only forums. Then, as the numbers of forums grow, you would create categories
to better organize your forums.
Topics, or messages, with discussion
replies can then be posted by the viewers within each forum. If you elected
to screen each new post in the Forums Configure page (see Managing Forums),
then the email box specified on the Forums Configure page will receive notification
emails containing a link that opens a window where you can screen or moderate
the forum. You
may also go to Forums on the bottom administrator menu bar and
select Screen
New
Msgs on the drop-down list to approve, delete, or edit topics and replies.
Forum topics and messages can be “pruned” using a date specification
by going to Forums on the bottom
administrator menu
bar and selecting Prune Topics in the drop-down list.
Once a new post, whether it is a topic
or reply message, has been screened and approved, all topics and reply messages
can
be moderated by going to Forums on the bottom administrator menu
bar and selecting Moderate on the drop-down list. Moderate allows
you to delete any posted topic or reply message. It also allows you to edit all
topics and reply messages. By going to Forums on the
bottom administrator menu
bar and selecting Create Forums, Delete
Forums, Rename
Forums on the drop-down list, you can manage your forums. Selecting
any of these functions on the drop-down list will take you to the Forum Board
Quick Setup wizard. For changes to take effect, you must click on the Next button
at the bottom of each page until you can click on the Finish button.
Categories can be created and renamed by going to Forums on the
bottom administrator menu
bar and selecting Categorize Forums on the drop-down list. To
arrange forums or move forums to be listed under a specific category, go to Forums on
the bottom administrator menu
bar and select Categorize Forums on the drop-down
list.
Forums can be moderated by assigning a username
to be a moderator by going to Forums on the bottom administrator
menu
bar and selecting Add Moderator on the drop-down list. Enter
the username of the registered member you want to be a moderator in
the Enter Username textbox and click on the Add
Moderator button. More than one moderator may be specified. Moderators
do not need Administrator privileges to perform moderating tasks. They only need
to receive screening messages. The links in these messages will allow them to
perform screening and moderating tasks. Screening message email addresses are
specified
by
going to Forums on the bottom administrator menu bar
and selecting Configure on the drop-down list. On this Forum
Board Configuration window under Screening are two checkboxes that regulate the
screening process. To initiate screening, click both checkboxes on and enter
the email addresses where screening messages are to be sent. Both address boxes
must contain valid email addresses. Neither can be empty. Click on the Save button
at the bottom of this window to affect an immediate change. Moderators can be
granted
or
denied
further
permissions
by
going
to Forums on the bottom administrator
menu
bar and selecting Moderator Permissions on the drop-down list.
Moderators can always delete topics, delete replies and modify messages. Moderator
Permissions is where additional permissions can be revolked or added by clicking
on each checkbox for deleting members, blocking members, blobking IP addresses,
and blocking email addresses. All these added permissions are clicked on by default.
Be
sure
to
click
the Save button
to
affect
an immediate change.
The web analytics system will detail every
aspect of who is viewing the website, what browsers are being used, the number
of visitors, a map of their location, what key words and search engines were
used to find the site, the most popular pages viewed and for how long, and much
more. To view the web statistics, click on Web Stats on the bottom
administrator menu
bar.
You can do two things to remove your computer
from being included in the website statistics. Start by going to the StatCounter.com website.
A link to StatCounter.com is
found in the far left information bar on this page. Login using the Administrator
username and password. Under Project Name and to the right of the displayed name
or project are small icons. Click on the wrench icon to view
administration functions for the project. Here you can click on Edit Settings where
you can block your Internet Protocol address from being included in the count.
Under IP Blocking, your IP address will be identified in the
instructions. Add this address to the list of address already present. Second,
go back to the Administrative Functions page and click on Create Blocking
Cookie. Follow the instructions to place a cookie on your computer that
will block your computer from being included in the count. This is an excellent
approach if your computer is a laptop and you roam to various locations.
